FYI - CKLN Board Minutes from Sept. 11/09 Meeting

CKLN Board of Directors
Minutes – September 11, 2009

Present: Peter Toh, Ron Nelson, Andrew Lehrer, Barry Johnson, Caldwell Taylor (present by phone)
Absent: Toby Whitfield

ELECTION OF OFFICERS

Chair Toh asks if chair elected is tentative. Nelson says positions should be interim until there’s a full board. Lehrer asks who is interested in being Chair? Nelson indicates interest. Johnson asked if interested and says no. Taylor nominated, declined. M/Toh, S/Lehrer: That Ron Nelson is elected interim chair until we have a full board. Nelson elected chair.

Vice-Chair: Johnson nominated, declined. Taylor nominated, accepts. M/Nelson, S/Johnson: That Caldwell Taylor is elected interim vice-chair until we have a full board. Taylor elected vice-chair.

Secretary: Lehrer nominated, accepts. M/Johnson, S/Toh: That Andrew Lehrer is elected interim secretary until we have a full board.Lehrer elected secretary.

Treasurer: Toh nominated, accepts. M/Johnson, S/Nelson: That Peter Toh is elected interim treasurer until we have a full board.Toh elected.


OTHER BUSINESS

- CRTC meeting: Letter from CRTC reviewed and discussed as is our report to the commission.

- Programming: Nelson moves for calling of staff meeting. Johnson says all staff should go through mandatory review process. Letter by Womyn and Trans People at CKLN calling for general meeting to elect a programming committee discussed. Toh agrees with some of the suggestions in the letter but not others. Johnson wants more time to review the letter. Idea of programming committee can be presented at staff meeting. Lehrer asked to write response to authors thanking them for the letter and acknowledging that it has been accepted by the Board for review. M/Nelson, S/Lehrer: That a staff meeting be called for Monday 21, 6:30 pm at Ryerson (exact day subject to room availability); Motion passed.

- Return of CKLN property: Lehrer says various property need to be returned. Toh says his past requests have been ignored and suggests use of a lawyer. Taylor suggests that if letters fail to achieve response the Board should then ask for a resolution at the staff meeting and if that fails a lawyer should then be used. M/Lehrer, S/Nelson: That the Secretary write former Board members and paid staff instructing them to return any CKLN documents, equipment, databases, keys, lists, seals or other property and that any social media accounts run in the name of CKLN also be turned over as well as any passwords or other intellectual property as required, by September 21. Motion passed.

- Election Planning Committee (student reps): Lehrer reads Section 16 of the bylaw which requires appointment of Election Planning Committee to conduct election of student reps to the Board by October 30th. Johnson volunteers to chair EPC and recruit two other members. M/Lehrer, S/Johnson: That the Board appoint Barry Johnson to the Election Planning Committee and delegate to him the authority to appoint two other persons to the committee. Passed.

- Staff arbitration: Johnson calls for two former staff members who were fired by previous Board and whose dismissals were overturned in arbitration be re-hired with their status changed retroactively to layoff. Toh states that we should consult a lawyer first. Johnson unfamiliar with issue and would like to see documentation before deciding. Lehrer will seek background information and documentation from union. Motion is tabled.

Formal portion of meeting adjourned (Board remains to answer questions from observers)

Board Meeting - Urgent Notice

There will be an emergency CKLN Board of Directors meeting on Monday September 28 @ 7pm, in the Thomas Lounge @ the Ryerson Student Centre (55 Gould Street).

Agenda

1. Approval of minutes

2. Personnel issues tabled from last Board meeting (in camera)

3. Legal issues (in camera)

4. Financial update

5. Organizing Student elections

6. AGM: Proposed October 25 & By-law changes

7. Programming

8. Calling next staff/volunteer meeting

9. Other Business

IMPORTANT: Board Statement to Volunteers & Questionnaire

CKLN Radio has been off the air for some time now with a number of staff and volunteers locked out of the station. An Election meeting took place on July 24, 2009 and a new Board of Directors was elected. The new Board is now in place and we have now regained access to the station.

Although the exact date that CKLN will be returning to the airwaves is yet to be determined, preparing for that day is a process that starts immediately. Needless to say, the re-creating and reconstructing of the new CKLN will be a challenging process. The CRTC is now monitoring the Station and programming must be restored in accordance with the guidelines outlined in our licence.

Due to the difficult task of procuring essential documents and information pertaining to CKLN Radio Inc., we have to start from ‘scratch’ in terms of collecting show descriptions and personal information for all current and dismissed CKLN staff and volunteers. The challenges facing us are difficult, but it is our firm belief that we can put in place, effective and practical solutions to restore CKLN.

In the absence of a Station Manager, News Director and Program Director, we are taking these gradual and transparent steps in moving forward. The following application/questionnaire may be followed up by phone calls or a personal interview.

Please fill out the volunteer information form attached (see NOTE below) and email it back to us (ASAP) within the next few days, you may also drop off the form personally at the CKLN main office. Feel free to include your comments and suggestions if you feel they may be helpful.

We thank you for your patience.

Sincerely,

CKLN Board of Directors

Ron Nelson

Barry Johnson

Andrew Lehrer

Peter Toh

Caldwell Taylor

NOTE: Questionnaire/Info Form can be found 2 posts below this message or can be downloaded in WORD format here or as a PDF document here.

Volunteer Staff Meeting Notice: Sept. 23 @ 6 PM

NOTICE

Attn. Volunteer Staff Members of CKLN

There will be a meeting of all CKLN volunteer staff on Wednesday September 23, 2009 at 6pm.

It will be held in the meeting room at the Toronto Public Library Parliament Branch at 269 Gerrard Street East, located on the southwest corner of Parliament St. and Gerrard St. East.

For a map click here

Parking: Street parking along Berkeley St.

Public Transit: TTC Parliament #65 bus southbound from Castle Frank subway station to Gerrard Street, and/or TTC Carlton/Gerrard #506 streetcar to the corner of Parliament and Gerrard.

Agenda items (draft)

1. CRTC meeting

2. Returning to programming

3. Other business